Junior Office Administrator

The Emporium, C De Brocktorff Street, Msida, MSD 1421, Malta
Hours per week
40 hours
Education level
Secondary Education
Reporting to senior management, the Junior Office Administrator will handle the office operations and is to assist the senior management with their daily agendas.

Who we are
Novum Bank Limited is a private credit institution that operates under, and applies, the European Union banking regulatory framework. The bank is licensed and regulated by the Malta Financial Services Authority (MFSA) to operate outside Malta. The bank has two lines of products, card/store value and micro-lending.

What will you do

  • Manage senior managers' agendas, travel itineraries, and appointment or meeting scheduling
  • Making appointments, keeping track of events, and sending reminders
  • Handling emails, sorting letters and packages, and phone calls
  • Assisting workplace visitors while offering a welcoming environment
  • Coordinate office activities to ensure that corporate policies are followed
  • Organizing refreshments and preparing facilities for anticipated occasions
  • Compile and keep track of all office operations
  • Any other office administrative and/or PA tasks that may be needed on a regular basis

Who are you?

You are an energetic, empathetic and positive individual. You have a strong attention to detail and are able to multi-task and prioritize work effectively.

Required skills

  • Excellent command of English
  • Knowledge of Microsoft Office and other office management tools
  • Previous experience will be considered an asset
  • Organisational and time-management skills
  • Outstanding abilities to communicate in person, in writing and over the phone
  • Being productive independently
  • Ability to work well under pressure, with deadlines and efficiently prioritising

What we offer
We are team workers and cross functional collaborators - we don't have boundaries when it comes to getting work done. There are lots of opportunities for you within in and outside your role. We invest in our people, not just with a great pay and benefits package and good coffee (and Friday beers), but in focusing on your growth and development - we encourage innovation and 'getting involved' - we celebrate success. We are an inclusive, multi-cultural and diverse company with many different nationalities represented and offices in many different countries.