HR Administrator

The Emporium, C De Brocktorff Street, Msida, MSD 1421, Malta
Hours per week
40 hours
Education level
Higher Education
The HR Administrator will play a key part in the HR/ Recruitment team who are responsible for many aspects of Novum Bank's day-to-day operational functioning, ensuring that all employee records/ databases are kept in accordance with the required procedures. This individual will be interacting at 'all' levels of the business, supporting its future recruitment growth and assigning existing employees with various queries on a regular daily basis.


  • Organising and Maintaining of HR Personnel Records, keeping HR systems updated
  • Updating of employee records (e.g. Record Sick or Maternity Leave and Vacation)
  • Preparation of personnel documents e.g. Employment Contacts and New Hire Guides
  • Assist & Create Regular Reports
  • Provide General HR assistance where required
  • Support Payroll Preparation by providing relevant employee information (e.g. leave of absence, sick days, and work schedules)
  • Arrange travel & accommodation where required
  • Participate in HR Projects (Joiners/ Leavers/ Audit Requests)
  • Administration in respect of Employees Health & Life Insurance 
  • Support the On and Offboarding of Employees and Associated Administration
  • Coordination of Events/ Training Courses/ Facility Management

Skills & Experience:

  • Proven work experience as an HR Administrator, Personnel Administrator, Personnel Administrative Assistant, or similar relevant role
  • Computer Literacy (MS Office Applications, Excel, etc.)
  • Excellent organisational skills, with an ability to prioritize important projects
  • Excellent communication skills
  • Other Office Management/ Sales/ Reception Experience considered
  • Facilities Management Experience
  • Relevant Diploma, HR Qualification, or other
  • Using a variety of office software packages, such as Microsoft Word, Outlook, PowerPoint, Excel Bamboo, etc. to produce correspondence and documents and
  • maintain presentations, records, spreadsheets, and databases
  • Fluency in written and spoken English

Excellent Salary + Benefits + Bonus

We Are Keen to Meet You! Apply Now and Our Recruitment Team will reach out to you directly. Please include your CV in English.