HR Administrator

The Emporium, C De Brocktorff Street, Msida, MSD 1421, Malta
Hours per week
40 hours
Education level
Secondary Education
The HR Administrator will play a key part in the HR / Recruitment team who are responsible for many aspects of Novum Bank’s day-to-day operational functioning, ensuring that all employee records/databases are kept in accordance with the required procedures. This individual will be interacting at ‘all’ levels of the business, supporting its future recruitment growth and assisting existing employees with various queries on a regular daily basis.

Who we are
Novum Bank Limited is a private credit institution that operates under, and applies, the European Union banking regulatory framework. The bank is licensed and regulated by the Malta Financial Services Authority (MFSA) to operate outside Malta. The bank has two lines of products, card/store value and micro-lending.


  • Organise and Maintaining of HR Personnel Records.
  • Updating of Internal Databases (e.g., Record Sick or Maternity Leave and Vacation).
  • Preparation of personnel documents e.g., Employment Contracts and New Hire Guides.
  • Assist & Create Regular Reports and on Personnel (e.g., Employment etc).
  • Provide General HR assistance where required.
  • Support Employees’ queries about Personal / HR related issues.
  • Support Payroll Preparation by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).
  • Arrange travel & accommodation where required. 
  • Participate in HR Projects (Joiners / Leavers / Audit Requests).
  • Administration in respect of Employees Health & Life Insurance.
  • Support the On and Offboarding of Employees and Associated Administration.
  • Coordination of Events / Training Courses / Facility Management 

Skills & Experience

  • Proven work experience as a HR Administrator, Personnel Administrator, Personnel Administrative Assistant or similar relevant role.
  • Computer Literacy (MS Office Applications, Excel etc.)
  • Excellent organisational skills, with an ability to prioritize important projects
  • Excellent communication skills
  • Other Office Management / Sales / Reception Experience considered
  • Facilities Management Experience
  • Relevant Diploma, HR Qualification or other

What we offer
We are team workers and cross functional collaborators - we don't have boundaries when it comes to getting work done. There are lots of opportunities for you within in and outside your role. We invest in our people, not just with a great pay and benefits package and good coffee (and Friday beers), but in focusing on your growth and development - we encourage innovation and 'getting involved' - we celebrate success. We are an inclusive, multi-cultural and diverse company with many different nationalities represented and offices in many different countries.